Monthly Board Meeting Minutes
Monday, December 10, 2012
Trustees of the Village of Brandon, Fond du Lac County, Wisconsin met in the Village of Brandon Board Room on Monday, December 10, 2012 at 7:05 pm.
President Steve Tetzlaff called the meeting to order and presided. Village Clerk Corinne Vande Zande recorded the minutes of the meeting.
The following trustees were present: Carole DeCramer, Annette Henker, Kurt Krohn, and Michael Walgenbach. Absent: Diane Horvath and Dave Tarr.
The following were present in the audience: Terry Kraus from Fastbytes; Jason Johnson from Advanced Disposal; Resident, Linda Huckaby; Police Chief, Tom Dornbrook; and Library Director, Christina Ross.
The Pledge of Allegiance was recited by all those present.
On a motion by Trustees DeCramer/Walgenbach, unanimously carried on a roll call vote, the Board approved the December 2012 payments as attached
On a motion by Trustees Henker/Tetzlaff, unanimously passed on a voice vote, the Board approved the closed session minutes of the October 8, 2012, October 9, 2012, and October 12, 2012 special meetings.
On a motion by DeCramer/Krohn, unanimously passed on a voice vote, the Board approved the minutes of the November 12, 2012 monthly meeting.
On a motion by DeCramer/Walgenbach, unanimously passed on a voice vote, the Board approved the closed and public minutes of the November 12, 2012 closed session.
On a motion by Krohn/Henker, unanimously passed on a voice vote, the Board approved the minutes for the December 3, 2012 budget hearing and special budget meeting minutes.
No old business came before the Board.
The Board discussed the conditional use application by Linda Huckaby for a dog grooming business to be located in the basement of her home. Trustee DeCramer noted that all of Huckaby’s standards comply with all the standards the Village is to be using. On a motion by Trustees DeCramer/Henker, unanimously carried on a roll call vote, the Board approved the conditional use permit for Linda Huckaby, with the condition that if any major changes would occur, she is to come back to the board.
Jason Johnson of Advanced Disposal (formerly Veolia), came before the board with future contract options for the Village. Our current contract with Veolia expires in April of 2013. The company is going to automated carts that would be provided by Advance Disposal. Advanced Disposal would own the carts, which means if a resident moves, they must leave the cart. Jason will provide a “do’s and don’ts” flyer to be handed out to village residents. The Board would like to look over the contract options and will discuss further at the January meeting.
Terry Kraus of Fastbytes presented information about his service. He would like to use our water tower as a linking point.
Library Director, Christy Ross, gave her monthly report and also reported the Library Board is continually updating their policy and procedures book.
Trustee Henker discussed a possible future Library fundraiser. The Library would like to have a wine tasting event to raise funds. At this time they were wondering if there was interest from Board members, and if so, would they need a liquor license. Clerk will inquire about a license for the event. Henker also noted the Library Christmas party is scheduled for January 19, 2013 at Ala Roma in Fond du Lac.
The Board reviewed the resolution written to satisfy the “Corrective Action” letter from the WI Dept of Administration. On a motion by Trustees DeCramer/Henker, unanimously carried on a roll call vote, the Board approved the resolution #2012-03.
Chief Tom Dornbrook reported his findings regarding the Fond du Lac County health insurance. The County has not gotten back to him with whether or not the village employees can join the plan, however, he did find the single plan rate was less than we are paying now, and the family plan is more. The Board discussed Dornbrook joining the County insurance with annual savings $1000. On a motion by Trustees Tetzlaff/Henker, unanimously carried on a roll call vote (4-ayes, 1-nays), the Board approved Dornbrook’s proposal to join the County health insurance with monthly premium $737.59, Dornbrook paying $60.00/mo as a payroll deduction, and the Village share of $677.59. Dornbrook to absorb an increase in premium.
Chief Dornbrook reported that the Deputy Clerk, Sherry Laper, will be back to her regular routine soon. Dornbrook to get the Board activity reports and hours worked beginning in January. The Police Department will purchase another tough book computer for the squad car with the $4000 grant money.
The Board discussed a possible Christmas party for the employees to be held in January. Clerk to inquire on locations and cost. It is requested to not hold the same night as the Library Christmas party – January 19th.
On a motion by DeCramer/Henker, unanimously carried on a roll call vote, the Board approved request for a credit card for Corinne Vande Zande.
Trustee Krohn talked with the National Bank of Waupun regarding signatures on the line of credit. The line of credit renews annually, requires one signature, and should be paid off at renewal. On at motion by Henker/DeCramer, unanimously carried on a roll call vote, the Board increased the required signatures to two, with one signature being an elected official and one an employee. The four signatures on file to be Steve Tetzlaff, Dave Tarr, Corinne Vande Zande and Sherry Laper.
President Tetzlaff reported he talked with Dean Tillema regarding a certified audit of the General Fund. A certified audit will cost approximately $5000, with subsequent years costing approximately $3000. Tillema suggested a review of the General Fund and see if anything looked out of line at a cost of $1000. On a motion by Walgenbach/DeCramer, unanimously carried on a roll call vote, the Board approved a review of the General Fund books, by Westra & Tillema, for the last two years.
President Tetzlaff reported on Emergency Government news. The fire department purchased a used truck in need of future updates.
Trustee DeCramer reported the Parks & Cemetery Committee will meet in January to discuss headstone replacement and the Calendar Wiz program offered by the Library director.
Trustee Krohn reported on behalf of the Finance Committee that employees expressed concerns with the 2013 budget. Krohn also reported 2013 cemetery maintenance expenses will be paid from the Cemetery Fund. There was discussion about fuel expense. Krohn to look into possible fuel discounts through Farmers Elevator or BP.
Trustee Henker reported there is more interest in a Senior Center. A committee may be formed to explore options.
President Tetzlaff reported he is still seeking new Zoning Board members.
No other business came before the Board. On a motion by Krohn/DeCramer, unanimously passed on a voice vote, the Board adjourned at 10:37 p.m.