Monthly Board Meeting Minutes
Monday, November 12, 2012
Trustees of the Village of Brandon, Fond du Lac County, Wisconsin met in the Village of Brandon Board Room on Monday, November 12, 2012 at 7:10 pm.
President Steve Tetzlaff called the meeting to order and presided. Village Clerk Vande Zande recorded the minutes of the meeting.
The following trustees were present: Carole DeCramer, Annette Henker, Diane Horvath, Kurt Krohn, David Tarr and Michael Walgenbach.
The following were present in the audience: Public Works Director, Vance Henning; Police Chief, Tom Dornbrook; Library Director, Christina Ross; Library Board President, Kevin DeCramer, Sue Leahy, representing Kunkel zoning and building inspection services; Damian Lonner and Kevin Wilson.
The Pledge of Allegiance was recited by all those present.
On a motion by Trustees DeCramer/Henker, unanimously carried on a roll call vote, the Board approved the November 2012 payments as attached
On a motion by Trustees DeCramer/Tarr, unanimously passed on a voice vote, the Board approved the minutes of the October 8, 2012 monthly meeting and the public and closed session minutes of the October 8, 2012, October 9, 2012, and October 12, 2012 special meetings.
No old business came before the Board.
Sue Leahy from Kunkel Engineering Group presented her proposal to the Board members regarding her zoning administration and inspection services. Leahy explained how her company collects fees and noted the fees are negotiable and can be fine tuned. On a motion by Trustees Walgenbach/DeCramer, unanimously carried on a roll call vote, the Board approved Kunkel Engineering Group as the provider for the Village’s zoning and building inspector needs; with the ability to negotiate fees. Kunkel’s services will be effective January 1, 2013.
Damian Lonner came before the Board with his street proposal for the Reflections of Nature property. Public Works Director, Henning, mentioned that putting in a cul-de-sac would help them meet the 30 ft requirement. The Board advised Lonner to meet with his engineer, Gremmer, as well as the Village engineer. He noted they plan to close on the property on November 30, 2012.
Library Director, Christy Ross, reported on a conference she attended regarding an online calendar, calendarwiz, the whole community could use. On a motion by Trustees Tarr/Horvath, unanimously carried on a voice vote, the Board approved sending the community calendar to the Parks & Recreation committee to explore options and come back with an update.
Library Director, Christy Ross, gave her monthly update to the Food for Fines program and several upcoming events.
Library Board President, Kevin DeCramer, discussed grants available through Alliant Energy. He also offered to assist other departments in the Village apply for these grants.
Trustee Walgenbach discussed a possible analysis by Ehlers and Associates that would look at the Village finances and needs and put together various options to fund these projects. Public Works Director, Vance Henning, discussed the various projects that could be done and answered Trustee questions. On a motion by Trustees DeCramer/Walgenbach, unanimously carried on a roll call vote, the Board approved an analysis by Ehlers and Associates to further explore village options on various projects.
Trustee Krohn discussed the need to have Westra & Tillema set up QuickBooks payroll to distinguish Department of Public Works employees’ time and also having vacation, sick and personal time print on check stubs. On a motion by Trustees Henker/Tarr, unanimously carried on a roll call vote, the Board approved Westra & Tillema to provide payroll setup and financial assistance.
The Board discussed approving the continuation on the Zoning Board terms. There was concern about possible conflict with having two family members on the Zoning Board together. President Tetzlaff to contact possible candidates.
Trustee Henker reported Library Director, Christy Ross, has felt uncomfortable with a certain individual visiting the Library and discussed the possible need for surveillance. She also wondered if it was needed in the Clerks office.
President Tetzlaff reported the Fire Department requested the ability to sound the siren from the fire station in the event of dangerous weather. Public Works Director, Henning, reported the necessity for the siren to remain at the department of public works plant and the fire department is allowed access to the siren.
Police Chief, Tom Dornbrook, reported things have been quiet lately. He has hired Emily Wirkus to help out in the Police Department temporarily. Dornbrook also reported that he received a grant for participating in the Click it or Ticket program. He plans to use the money towards a new computer for the squad car.
Trustee Horvath reported the Fire Department has purchased a used pickup to replace their current brush truck.
Trustee DeCramer reported that the Parks & Recreation committee will also be handling the Cemetery affairs.
Henning reported the Veterans Memorial now has 100 names, and will be ordering the stones this week.
Trustee Krohn reported they are moving ahead with the budget and plan to have a Budget Hearing on November 26, 2012.*see foot note below
Trustee Tarr reported there was a 13.99% health insurance increase. He met with an employee last week regarding a discrepancy on sick leave. President Tetzlaff would like a full audit of the Village of Brandon placed on Decembers Agenda.
9:46 pm: Motion by DeCramer/Tarr, unanimously carried on roll call (7-ayes, 0-nays), to move to closed session per Wisconsin State Statute 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.
(Re: Reimbursement of Attorney Fees.)
10:15 pm: Motion by DeCramer/Tarr, unanimously carried on roll call (7-ayes, 0-nayes) to reconvene to open session.
Trustees, Krohn, Horvath, and DeCramer; and Village Clerk, Vande Zande, signed Oaths of Officers book.
No other business came before the Board. On a motion by Tetzlaff/Tarr, unanimously passed on a voice vote, the Board adjourned at 10:26 p.m.
*Budget Hearing was rescheduled to Monday, December 3, 2012 to meet publishing requirements.