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Minutes of a Monthly Meeting
Oct 10, 2016


Monthly Board Meeting Minutes

Monday, October 10, 2016


Trustees of the Village of Brandon, Fond du Lac County, Wisconsin met in the Village of Brandon Board Room on Monday, October 10, 2016 at 7:10 p.m.   


President David Tarr called the meeting to order and presided.  Clerk Corinne Vande Zande recorded the minutes of the meeting.


The following trustees were present:  Shaun Hiemstra (7:47 p.m.), Gwen Shoffner, Richard Vollbrecht and Mike Walgenbach.


The following were present in the audience: Director of Public Works, Vance Henning; Police Chief, Tom Dornbrook; Library Board President, Kevin DeCramer; Library Director, Christy Ross; Fire Chief, Mark Horvath; Clayton Jahns, Joel Vanden Berg, Jim Vanden Berg, Robert Newton, Jane Newton, Angie Loomans, Trent Vander Wal, Desiree Frank, Melvin Gunnink, Robin Gunnink, Craig Bresser, Rosanne Bresser, Mike Lauritzen, Luke Lauritzen and Damian Lonnee.


The Pledge of Allegiance was recited by all those present.


The agenda for October 10, 2016 was approved on a motion by Tarr/Vollbrecht and unanimously passed on a voice vote.


The October 2016 payments (as attached) were approved by the Board on a motion by Trustees Walgenbach/Shoffner and unanimously passed on a roll call vote.


The financial reports as of October 10, 2016 were approved by the Board on a motion by Trustees Walgenbach/Vollbrecht and unanimously passed on a roll call vote. 


The minutes of the September 12, 2016 monthly meeting were approved by the Board on a motion by Trustees Vollbrecht/Shoffner and unanimously passed on a voice vote.


Director of Public Works, Vance Henning, reported they are working on putting a new metal roof on the pump house due to tornado damage.


Trustee Shoffner reported the Emergency Government Committee met with the Village of Fairwater’s Police committee to discuss the Joint Police Protection agreement.  A 3% increase in the hourly rate was proposed and accepted by Fairwater’s committee.


Old Business (Agenda item #1):  Letter from Fond du Lac County Highway Dept item tabled due to Trustee Krohn’s absence.


New Business (Agenda item #1): On a motion by Trustees Walgenbach/Tarr, unanimously passed on a roll call vote, the Board approved the 2017 Assessor contract with Bowmar Appraisal.



New Business (Agenda item #3):  Clayton Jahns of the Brandon Sno Cubs snowmobile club was present to ask permission to use the same routes in the Village as used last year.  The permission requested was approved by Resolution 2016-04 on a motion by Trustees Tarr/Vollbrecht, unanimously passed on a roll call vote.


New Business (Agenda item #4):  On a motion by Trustees Walgenbach/Shoffner, unanimously passed on a roll call vote, the Board approved Resolution 2016-05 allowing the Clerk and Deputy Clerk to conduct Election Day registrations.


New Business (Agenda item #5):  The joint agreement for Police protection with the Villageof Fairwaterwas approved with a 3% increase from last year’s rate on a motion by Trustees Vollbrecht/Shoffner, unanimously passed on a voice vote.


Public Hearing:

Applicant:Mike Lauritzen and Luke Lauritzen of L & L Propane  General legal description:West half of Parcel #V01-15-14-36-03-003-00 located at County Road TC  Request:  Conditional use permit request to construct a propane storage facility in a B-2 Highway Commercial District.


  1. Public Hearing called to order at 7:30 p.m.


Public Comment


  1. Trent VanderWal, N5110 State Road 49.  Discussed safety concerns with how close the tank can be to residential homes as well as the new cell tower possibly acting as a lightning rod for the storage tank.  Also concerned with delivery driver error.
    1. Applicant response: Only need to be 50 feet away from residential homes.  The tank is grounded to the ground with ground rods and the tank is pressurized. 
  2. Fire Chief, Mark Horvath, 337 E Jefferson St., - Reported that he has spoke with neighboring departments regarding any concerns they might have with this request.  Received none.  Asked the applicants if they meet NFPA codes.  The Chief stated he has worked around many gasses and has been called to propane tank fires.  These large tanks have many safety codes to meet.  The county has many pre-plans for different disasters.  He would be more concerned with what moves through town on the rail cars.
    1. Applicants confirmed they do meet NFPA codes.
  3. Melvin Gunnink, N5173 Metovale Rd.  Owns duplexes across the street and land contiguous – concerned with property value decreases.  He was part of the development that brought businesses to this area.  Doesn’t think this use blends with what the Village has been trying to do.  Concerned with insurance rates and with the large storage tank being near a busy highway.  Talked with Cole Oil and asked where they would place a storage tank.  They responded 1/4 mile from any residence is ideal.  Thinks there are better places to put a propane storage tank than land that has been annexed into the Village.  Doesn’t think a driveway off of Hwy 49 or Cty Rd TC will be able to access this property.  Concerned with semi traffic/noise.
    1. Current property owner has received approval for a driveway to be located off of Cty Rd TC to access the storage tank. 
    2. Applicant state: In the winter there will be 2 semi loads a week and a delivery truck once a day.  In the summer there will be 1 semi load a week and a delivery truck about every other day.
  4. Robert Newton, 135 W Washington St.  Reported all the Board members should have received a letter from Agnesian’s safety director.  He is concerned about the Village’s evacuation plan.  If businesses need to be evacuated will L & L cover the cost of loss of business?  What would the evacuation distance be – 400 feet?  Would L & L be willing to address the issue of aesthetics with fencing or a row of trees? 
    1. Applicant response: L & L has a 5 million dollar insurance policy but unsure if it would cover the loss of business.
    2. Applicant response: Propane leaks dissipate so evacuation at 400 feet would not be necessary.
    3. Applicant response: Would consider putting a row of trees along Hwy 49 property line.
  5. Craig Bresser, W11248 Cty Rd T.  Owns the property being sold to L & L Propane.  When first approached was not sure if he wanted this in Brandon.  Drove around and looked at L & L Propane’s sites and found they were neat and tidy.
  6. Robin Gunnink, N5173 Metovale Rd.  Thinks this is a need for the area, but aesthetically not what we want to see when driving into Brandon.
  7. Jane Newton, 135 W Washington St.  Asked if this would be a vertical or horizontal tank and would there be any landscaping.
    1. Applicant response: Tank would be horizontal.  Lawn is kept mowed and there is currently a row of trees on the north side of property. 
  8. Angie Loomans, 630 N Lockin St.  Asked if there was any benefit to the Village to having a propane tank within the village limits.  Seems like there are better places for this such as in the country in the middle of a farm field.
    1. Applicant response: Because village residents on natural gas no real benefit to residents.
    2. Applicant response: L & L would prefer to be in the country but because of zoning it has proven very difficult. 
  9. Tom Dornbrook, 535 W Main St.  Asked if they were required to pay personal property tax on their tanks.
    1. Applicant response: Yes.  Amount is minimal and depends on the municipality.  Usually pay between $2000-$4000 annually depending on what size tanks, etc.
  10. Desiree Frank, 547 E Washington St.  Asked why it’s so difficult to rezone country property.
    1. Applicant response: Most rural land is zoned agricultural and to rezone to allow a propane tank would be “spot zoning”.


Several residents expressed their concerns.  Things such as safety, explosions, fires, leaks and the aesthetics of the tank were discussed. 


President Tarr closed the public hearing after all citizens were given a chance to speak.


  1. Board Discussion & Possible Action


Motion by Trustees Tarr/Vollbrecht, unanimously passed on a roll call vote, the Board postponed a decision until more information can be obtained.  Item tabled.


Police Chief, Tom Dornbrook, gave his monthly report which included: Officer Deike no longer with the Department; seatbelt grant is completed; property maintenance issue on Washington St making progress; and parking on Main/Lockin has become a concern.


Old Business (Agenda item #2):  Chief Dornbrook reported there have been fewer cars at the Washington Street apartments.  Seems to be resolved at this time.


Library Director Christy Ross gave her monthly report.


Motion by Shoffner/Hiemstra to adjourn to closed session per Wisconsin State Statute 19.85 (1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require closed session.  Re:  Library expansion.  Roll call vote – 5-ayes, 0-nays. 


8:51 p.m.  Motion made in closed session by Vollbrecht/Walgenbach, unanimously carried on roll call (5-ayes, 0-nays) to adjourn.

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