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Minutes of a Monthly Meeting
May 08, 2017


Monthly Board Meeting Minutes

Monday, May 8, 2017


Trustees of the Villageof Brandon, Fond du Lac County, Wisconsinmet in the Village of Brandon Board Room on Monday, May 8, 2017 at 7:23 p.m.   


President David Tarr called the meeting to order and presided.  Clerk Corinne Vande Zande recorded the minutes of the meeting.


The following trustees were present:  Shaun Hiemstra, Rick Peterson, Gwen Shoffner, Richard Vollbrecht and Mike Walgenbach.


The following were present in the audience:  Police Chief Tom Dornbrook, Director of Public Works Vance Henning, Library Director Christy Ross, Library Board President Kevin DeCramer, Gary Klawitter and Ben Geisthardt.


The Pledge of Allegiance was recited by all those present.


The agenda for May 8, 2017 was approved on a motion by Shoffner/Walgenbach and unanimously passed on a voice vote.


The May 2017 payments (as attached) were approved by the Board on a motion by Trustees Walgenbach/Hiemstra and unanimously passed on a roll call vote.


The financial reports as of May 8, 2017 were approved by the Board on a motion by Trustees Walgenbach/Shoffner and unanimously passed on a roll call vote. 


The minutes of the April 10, 2017 monthly meeting were approved by the Board on a motion by Trustees Hiemstra/Shoffner and unanimously passed on a voice vote.


Audience Participation:

Gary Klawitter was present to discuss village ordinance 358-2Parks& Recreation: Operation of remote or radio-controlled airborne toys or devices prohibited.  He reported the FAA already regulates air space.  Klawitter noted that the FAA recommends municipalities contact them before changing ordinances and there are apps for those that fly drones that show available airspace.


Library Director Christy Ross gave her monthly report.


Police Chief, Tom Dornbrook, reported the new parking signs for Main/Lockin St have come in.  Due to heavy work load monthly reports will be emailed upon completion.  He also reported on the following: OWI case settled and Washington Street property maintenance issues.


New Business (Agenda item #1): Ben Geisthardt was in attendance to speak to the board about black topping the terrace in front of his house at his expense.  Because his car has been hit twice while parked along the street he would like to make a nice place to park that is off of the street.  This item was on the Public Works Committee agenda recently and the concern is if the Village has water and sewer lines in the terrace.  Clerk Vande Zande reported she spoke with the Village Attorney prior to the meeting and he suggested tabling this agenda item until the Village has a chance to look at the entire Village and the impact this would have on encroaching in the right-of-way.  Motion by Trustees Vollbrecht/Walgenbach to table until next months meeting.  Motion passed unanimously on a roll call vote.


New Business (Agenda item #2):  Motion by Walgenbach/Hiemstra, unanimously passed on a voice vote, to accept annual committee appointments.


New Business (Agenda item #3):  Motion by Hiemstra/Shoffner, unanimously passed on a voice vote, to approve zoning board of appeals members as presented.


New Business (Agenda item #4):  On a motion by Trustees Tarr/Vollbrecht, passed on a voice vote, the Board approved Operator Licenses for the term 5/9/2017 through 6/30/2018 for Gary Dassow and Amanda Finch.


New Business (Agenda item #5):  Henning reported the Public Works Committee has met to discuss the possibility of purchasing a new lawnmower for the Cemetery.  The last one was bought by the Cemetery 10 years ago when the Village took over from the Cemetery Association.  Motion by Trustees Shoffner/Walgenbach, unanimously passed on a roll call vote, to approve the purchase of a Country Clipper lawnmower at the cost of $7,418.00.  Funds used to purchase mower to be taken from the Cemetery checking account.


New Business (Agenda item #6):  Trustee Walgenbach reported there was discussion at a recent Public Works Committee meeting regarding a sidewalk repair plan as Henning has received several complaints over the years.  The City of Ripon is currently experiencing the same issue and has divided the city into 3 sections.  Each year a section is taken and as the budget allows the sidewalk squares are marked for repair.  At the committee meeting there was discussion about increasing the village share of the cost to replace the sidewalk to encourage property owners to repair theirs as needed.  Right now the cost is approximately $100 a square to replace.  Henning would like to prioritize the replacements.  It was suggested to look at updating our ordinance using Ripon’s sidewalk maintenance policy as a guideline.  Motion by Tarr/Vollbrecht, unanimously pass on a roll call vote, to table item until the June meeting.


New Business (Agenda item #7):  Dornbrook reported a group from Bethel Reformed Church has volunteered to help with lawn work at the Westhagen Property.  There was discussion regarding complaints received regarding lack of maintenance on several properties.  Clerk Vande Zande reported Attorney Wurtz’s advice was to have Building Inspector Sue Leahy or Officer Dornbrook make compliance checks.  The cost to have Leahy do this would be $50.00/hr.  Discussion ensued on how it would be decided which properties to approach first.  It was decided to address on a complaint basis – whether the complaint was to a Board member or Village employee.  Motion by Vollbrecht/Tarr, unanimously carried on a roll call vote, to address property maintenance issues on a complaint basis.


8:29 p.m. Motion by Hiemstra/Vollbrecht to adjourn to closed session per Wisconsin State Statute 19.85 (1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require closed session.  Re:  Library expansion.  Roll call vote – 6-ayes, 0-nays. 


8:43 p.m.  Motion made in closed session by Hiemstra/Shoffner, unanimously carried on roll call (6-ayes, 0-nays) to adjourn.

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