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Minutes of a Monthly Meeting
Sep 11, 2017


Monthly Board Meeting Minutes

Monday, September 11, 2017


Trustees of the Villageof Brandon, Fond du Lac County, Wisconsin met in the Village of Brandon Board Room on Monday, September 11, 2017 at 7:04 p.m.   


President David Tarr called the meeting to order and presided.  Clerk Corinne Vande Zande recorded the minutes of the meeting.


The following trustees were present:  Shaun Hiemstra, Kurt Krohn, Gwen Shoffner, Richard Vollbrechtand Mike Walgenbach.


The following were present in the audience:  Fire Chief Mark Horvath, Scott Vossekuil, Russell Saunders, Janette Saunders, Public Works Director Vance Henning, Alex Zabel, Brandon-Fairwater Police Officer Troy Damsteegt, Library Director Christy Ross and United Way representative.


The Pledge of Allegiance was recited by all those present.


The agenda for September 11, 2017 was approved on a motion by Tarr/Walgenbach and unanimously passed on a voice vote.


The September 2017 payments (as attached) were approved by the Board on a motion by Trustees Krohn/Hiemstra and unanimously passed on a roll call vote.


The financial reports as of September 11, 2017 were approved by the Board on a motion by Trustees Krohn/Shoffner and unanimously passed on a roll call vote. 


The minutes of the August 14, 2017 monthly meeting were approved by the Board on a motion by Trustees Shoffner/Walgenbach and unanimously passed on a voice vote.


Old Business (Agenda item #1): President Tarr reported last month the Board approved adopting the state statute on drones.  Village Attorney Wurtz advised the statute will be referenced in our ordinance.


Public Comment: 

Scott Vossekuil was in attendance to discuss with the Board his farm entrance to land owned by Alex Zabel and located near PT Tire, which was recently discussed at a Public Works committee meeting.  Because harvest is coming up he would like to keep moving on this issue.  Director of Public Works Vance Henning brought those not at the committee meeting up to date on what was discussed.  Henning would like the Board to consider cutting the curb and putting roughly a quad axel dump truck load of gravel to make a driveway.  Henning noted the last curb that was cut cost $460.00.  Zabel would be willing to pay for the gravel.  No action taken as item not on the agenda.  Will take action at the October meeting.


Troy Damsteegt introduced himself to the Board.  He has worked part-time for Dornbrook and the Police Department since 1994.  He lives in Ripon with his wife and 2 sons.  He also works for the City of Ripon Police Department as a sergeant and night shift supervisor. 


New Business (Agenda item #6):  Vollbrecht reported the Personnel Committee recently met to discuss vacancy in the Police Department.  Officer Damsteegt wrote a list of Pro/Cons for a fulltime department as well as a part-time department.  He also obtained wage information from other communities within the state.  Trustee Krohn expressed concern with going part-time as Dornbrook found it hard to find part-time officers.  Deputy Police Chief for the City of Horicon Russell Saunderswas in the audience to express his concern with going to a part-time department.  He also highly recommended the Board do thorough background checks on all officers regardless if employed elsewhere.  Janette Saunders, owner of Tiny Town Daycare, was also present to discuss her concern with the department going to a part-time status from both a business owner standpoint as well as a parent.  Saunders expressed there won’t be the same consistency and the officers are not going to have the same relationship with the community as one fulltime officer would.  The Personnel Committee proposes the Acting Chief to work 10 hours per week and part-time Officers to work up to 56 hours per week.  Motion by Hiemstra/Shoffner, unanimously passed on a roll call vote, to accept the Personnel Committee’s proposal.  Troy Damsteegt will be promoted to Acting Chief and receive $30.00/hr.   Part-time officers to receive $20.00/hr.  Officer Damsteegt to work within the current budget when scheduling officers to work.  Part-time department status to be reviewed at the December meeting (Personnel Committee to present their findings).


New Business (Agenda item #1):  The representative from United Way was unable to stay for the duration of the meeting but left handouts for each of the Board members.


New Business (Agenda item #2):  It was noted the Board held 2016 trick-or-treating on October 30thand Board members received many complaints.  On a motion by Hiemstra/Vollbrecht, unanimously passed on a voice vote, the Board set the Trick-or-Treat hours at 4:30 p.m. to 6:30 p.m. on Tuesday, October 31, 2017.


New Business (Agenda item #3):  Clerk Vande Zande reported the Village website is in need of updating.  Deputy Clerk Laper has researched various companies and found our current host (Town Web Design) to be the most competitive in pricing. Motion by Krohn/Tarr, unanimously passed on a roll call vote, to approve the update of the Village website at a cost of $529.00.


New Business (Agenda item #4):  Fire Chief Mark Horvath was in attendance to share with the Board the Department’s desire to set up a training facility.  They have had some drawings done and are in the early planning stages.  The fire department will do fundraising to pay for the facility.  The department is open to all locations within the coverage area but prefers an area fenced and secured.  The Board discussed locations such as the village dump on Brandon Road or the wastewater treatment plant area.  On a motion by Shoffner/Krohn, unanimously passed on a voice vote, the Board approved a fire department training facility building at the wastewater treatment plant location.  Fire department to work with Vance on exact location.


New Business (Agenda item #5):  Motion by Vollbrecht/Hiemstra for the County to take the lead roll with the US Census, Local Update of Census Addresses Program.  Motion passed on a voice vote.


Librarian, Christy Ross, gave her monthly report which included: Fundraisers, Library “Friends Meeting”, Emanuel Lutheran Church donation for “The Upstairs” and new hours.


Public Works Director Vance Henning reported on the recent Public Works Committee Meeting.  The Committee recently met with Vossekuil at the site and found that he is already farming over some of the pipes and going around others.  Henning is currently working on getting estimates for cleaning out the ditches requested by Vossekuil as well as fixing some other things requested. 


President Tarr reported he has received complaints regarding property maintenance at 227 S Woodward Street.  He also received complaints on 2 pick up trucks racing around town – license plate numbers have been obtained and passed over to Chief Dornbrook.


No other business came before the Board.  Motion by Shoffner/Hiemstra, unanimously passed on a voice vote, the Board adjourned at 9:04 p.m.

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